Techniques for Communicating Risks

| October 10, 2018

uYou have finished the risk management
plan and are preparing to present it to your manager and the project sponsor.
Once they review and approve it, you will then present it to the stakeholders
and the team. Although the project has not officially started, some upfront
design work is being done by the vendor and three of the engineers. In the
course of this work, you sat in on a design meeting and discovered that the
vendor does not follow the documentation processes you had clearly defined as
critical, because of the regulated nature of the product. Your engineers,
who are not comfortable with the formal process approach the new CEO is taking,
have told the vendor not to worry about the documents because they will do them
at the end after they get the real work done.

u

uYou spoke with the quality manager who
was hired just a couple of weeks ago. He (understandably) feels that this is
the occurrence of a major risk, with project-stopping ramifications. The
quality manager agreed not to immediately go to the CEO, giving you the
opportunity to present the risk event to the sponsor and implement your action
plan.

u

uDuring the course of the design meeting,
you also determined that your risk of the key engineer not being available to
the project is actually occurring. Some junior engineers are doing most of the
design work and are clearly struggling. Your engineers left the meeting
frustrated, grumbling, and nervous about the project.

uAssignment Guidelines:

uUsing the risk management plan you
created during the previous project, along with the library links, prepare
an effective professional presentation of 8–12 slides with notes covering the
following:

uBriefly describe the approach that was
taken to identify and assess the risks.

uDefine in detail the communication
approach (audiences, frequencies, mechanisms, and exceptions) you will take to
share risk updates.

uDiscuss the risks with the vendor that
you see happening and describe your action plans.

uGain buy-in on the actions you will take
with the vendors and your team.

uEstablish the escalation path you will
take when you have concerns about project risks.

uYour submitted assignment must
include the following:

An 8–12 slide PowerPoint presentation
covering the topics listed in the assignment guidelines

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