PC Improvement

| September 29, 2018

Step
1
The
title of the project will be “PC Improvement”. The objective of the project is
to improve the general performance of 120 PCs in the company. The project will
make booting and loading of programs faster. The PCs will become more responsive. The objectives of the project will be to
add compatible plug in graphics card for every PC, add RAM to increase it to a
minimum of 8GG, and replace the hard disks of PCs with solid state drives.
Step
2
The
project schedule will be as follows.
Day
1 to day 3 checking the RAM of the current PCs.
Day
4 sending purchase orders to vendors.
Day
5-6 checking the PCs for other problems such as keyboards, mice, and USB ports;
Day
7 receiving delivery of parts from vendors.
Day
8-10 changing parts and testing first batch of 40 PCs;
Day
11-13 changing parts and testing second batch of 40 PCs;
Day
14-16 changing parts and testing third batch of 40 PCs;
Day
17-19 trouble shooting the upgraded PCs;
Day
20 preparing reports and closing the project.
Step 3
Project Budget:

Project Budget

Cost of Personnel

IT Assistants 310hours X $20

6,400

Project Manager 160 hours X $30

4,800

Total Cost of Personnel

11,200

Cost of PC parts

Cost of Graphics Cards $40 X 120

$4800

Cost of Solid State Drives $50 X 120

$6000

Cost of RAM: Average $30 X 120

$3600

Total Cost of Parts

$14,400

Step
4
The
criteria for success of the project are as follows:
1.
The
PCs will boot faster, load programs faster, and be more responsive;
2.
The
project will be completed within the budget:
3.
The
project will be completed within the timeline:
4.
The
project will not require any additional human resource apart from what has been
planned.
5.
The
project will cause minimum disruption when PCs are upgraded.
Step 5
The
project management approach will be used in the PC Improvement project. First,
the project has been identified. In this case the users of the company were
interviewed and their problems identified. Their problems were that they felt
that their computers were dated and had become slow and unresponsive. On
detailed questioning it was revealed that over time, the PCs had become less
responsive, they were slow in loading programs, and took a long time to boot.
There were several employees who actually left their seats for a cup of coffee
when they restarted the computers. The second step was that the desired outcome
was determined. The computers should boot fast, the programs should load fast,
and the computers should be more responsive. The third steps was that we
identified that the hard disks had to be replaced with solid state drives,
there should be graphics card plug ins, and upgrade to RAMs. We also specified
that apart from me, two information technology assistants would be required to
upgrade the PCs. The fourth step the two IT assistants who were suitable for
the project were selected. In the fifth step we determined the exact time that
would be taken for each phase of the project. In the sixth step we reviewed the
project, revised the estimates, and reallocated the resource. This approach to
the project has been adopted to make the project a success.
Step 6
Roles and
Responsibilities Matrix

Code

Name

Project
Manager

IT
Assistant 1

IT
Assistant 2

Stage A

Check
RAMS

Stage B

Buy
Components

Stage C

Install
Components

1.

Checking
the RAMs of current PCs

A

A

2.

Receiving
the parts from vendors and checking them

B

B

B

3.

Installing
the parts and testing the PCs.

C

C

C

Stage D

Trouble
Shooting

References:
Successful Project
Management, Jack Gido, James Clements, E6, Cengage Learning, 2014
The Project Management
Answer Book, Jeff Furman, Management Concepts Inc., 2011

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